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Prebook Contracts

Secure Cash Flow Before You Sow

List grow-to-order crops, collect deposits upfront, and enforce cancellation terms — all through GreenSource. Stop growing on speculation and start growing to confirmed, paid demand.

Deposits Before Sowing

Collect a deposit percentage when the buyer accepts the contract — before you commit trays, liner, or bench space. Cash in hand, not a promise.

Enforceable Cancellation Terms

Each contract includes a tiered cancellation schedule with forfeit percentages tied to deadlines before the ready-by date. Buyers agree upfront — no disputes later.

Grow to Confirmed Demand

Every prebook represents a committed buyer. Plan your production cycle around real orders instead of forecasting on hope.

The Prebook Lifecycle

From buyer request to fulfilled crop — four steps, all tracked in-platform.

1

Buyer Requests a Prebook

A buyer finds your grow-to-order listing and submits a request with desired quantity and a ready-by date. You get notified instantly.

2

You Review & Send Contract

Review the request, adjust terms if needed, and send a formal contract — deposit percentage, unit price, delivery terms, and a cancellation schedule.

3

Deposit Collected Upfront

The buyer accepts and pays the deposit through GreenSource via Stripe. Cash hits your account before you sow a single seed.

4

Grow, Fulfill & Settle

Deliver the crop by the ready-by date. The remaining balance is collected at fulfillment — all tracked in-platform.

What This Replaces

Most nurseries handle prebook season the old way: phone calls, handshake commitments, and no deposit until delivery. GreenSource formalizes the entire process.

The Old Way

  • Handshake agreements over the phone — nothing enforceable
  • No deposit collected until delivery (if at all)
  • Cancellation disputes devolve into he-said/she-said
  • Overproduction risk: you grow on speculation
  • Contracts scattered across email threads and PDFs

With GreenSource Prebook

  • Formal contracts with deposit terms and signatures captured
  • Deposits collected through the platform before sowing
  • Cancellation schedule with forfeit tiers — agreed upfront
  • Grow to confirmed demand, not guesswork
  • Every contract, deposit, and status tracked in one dashboard

Cancellation Schedules That Hold Up

Every prebook contract includes a tiered cancellation schedule. Buyers see exactly what they forfeit if they cancel at different points before the ready-by date — agreed and signed at acceptance.

Days Before Ready-By
Forfeit
45+
Full refund
21–45
25% of deposit
7–21
50% of deposit
Under 7
100% of deposit

Example schedule only — you set your own tiers and deposit percentage per contract.

Ready to Sell Crops Before They're Ready?

Get set up with prebook contracts and start collecting deposits on your next grow cycle.

Already a supplier? Go to your dashboard